Payroll Coordinator II at Eden Prairie

Job Description

Payroll Processing Duties:

• Oversee the issuance of accurate weekly, biweekly and semi-monthly payrolls according to company schedules, including off-cycle payrolls
• Audit time records to ensure compliance with company policy and labor regulations
• Ensures all payroll tasks are complete before the payroll is processed, including verification that all time records are entered and balanced, and all necessary employee records are updated
• Review automated system output such as payroll registers and other standard reports to identify and correct out-of-balance conditions
• Research and resolve any pay discrepancies
• Research time accrual issues (such as vacation, sick time, etc.)
• Maintain and process garnishment and child support withholding orders including responding to all inquiries in a timely manner and making payments by check or electronically when required
• Reconcile payroll-related general ledger accounts on time each month as assigned
• Interact with Human Resources Department to ensure efficient and accurate flow of information
• Accurate data entry of direct deposit enrollment forms and W-4 forms
• Calculate and issue off-cycle payments when necessary
• Complete employment verifications, and respond to unemployment claims in a timely manner
• Research federal, state and local payroll laws and regulations
• Research and prepare reports for management on an adhoc basis and/or regularly scheduled basis
• Calculate and prepare general ledger entries, including month-end payroll accruals, inter-territory and inter-company entries

 

Tax Reporting and Payment Duties:

• Make payroll tax payments and prepare payroll tax reports in a timely manner.
• Assist in the reconciliation process of payroll tax data and W-2 information.

General Duties:

• Open and sort mail and deliver to appropriate Payroll staff.

• Must be able to respond to employee and management inquiries in a professional, timely and courteous manner at all times.
• Perform miscellaneous duties and projects as assigned.

Job Requirements

Education/Certification:

• Associates or bachelors degree in Accounting, Business, or Finance
• Current FPC or CPP certification

Experience:

• Minimum of 5 years full-cycle payroll processing experience in a large, multi-state company (revenue > $500M) that uses a well known ERP system (e.g. SAP, Oracle, JD Edwards, Lawson, etc.)
• Strong knowledge of federal and multi-state payroll regulations

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills
• Ability to successfully manage interruptions during the workday to meet employee and company needs
• Ability to organize and prioritize work, meet deadlines, and work independently
• Strong customer service and analytical skills with attention to detail and accuracy
• Must be able to work overtime when necessary to ensure deadlines are met
• Intermediate to advanced level of experience with Microsoft Office required (Excel, Word, Outlook)

 

Preferred:

• Experience using Lawson payroll application and Kronos timekeeping application

Country: USA, State: Minnesota, City: Eden Prairie, Company: Lifetouch Inc..