Administrative Assistant III at Mankato

Job Description

Overview:

Precision Resource Company is currently seeking an Administrative Assistant lll for a position in Mankato, MN

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. May work on special projects Must be able to multi-task and prioritize. Strong organizational skills are essential. Strong communication skills over the phone, via email, and in person are required. Ability to handle routine situations with minimal direction regarding tasks to be performed/ Ability to work under deadline pressure and ability to work independently required.

Responsibilities:

Responsibilities:

• Responsible for daily office operations: distribute mail, answer and screen phone calls, maintain fax and copier equipment. Provide assistance with scheduling pool vehicles.
• Schedule and make meeting arrangements as requested.
• Responsible for payroll entry for union/non-union and understand the associated procedures which include maintaining vacation/sick reports, overtime callout, meals, working fund.
• Provide backup for time entry.
• Perform data entry, copying, drawings and forms. Maintain database files, process payments and refunds. Prepare correspondence, spreadsheets, purchasing documents, customer and contractor billing documents. Perform filing and file retrieval functions utilizing both manual and computerized filing system for correspondence, engineering drawings, specifications and right-of-way documents. Compiles computes and verifies information with a high degree of accuracy.
• Inventory and order office supplies. Reconcile and pay procurement card statements. Assist with site and corporate functions.
• Generate work orders and complete job closeout of all work packets within various systems. Analyze reports to verify labor and equipment charged to each work, job, trouble and miscellaneous order. Distribution of data and sketches to various departments. Prepare journal entries.
• Provide backup assistance to other team members. Perform other duties as assigned.
• Provide assistance during emergency storm operations.

Job Requirements

Requirements:

• Required High school education or GED
• Three years administrative experience
• Knowledge of business operations, and proficiency of personal computer word processing, mainframe applications, (TIME, CRS, DDS, TPAS, MMS, PEM) used by Field Operations, Microsoft office products, intra- and inter-net operations, and e-mail. Electric Utility Experience is Preferred Physical Location for this position
• Proficient in TIME system
• Experience with MS Office required
• Electric Utility Experience

Country: USA, State: Minnesota, City: Mankato, Company: Precision Resource Company.