Advanced Admistrative Assistant at Minneapolis

About Aon Hewitt
Aon Hewitt empowers organizations and individuals to secure a better future through innovative talent, retirement and health solutions. We advise, design and execute a wide range of solutions that enable clients to cultivate talent to drive organizational and personal performance and growth, navigate retirement risk while providing new levels of financial security, and redefine health solutions for greater choice, affordability and wellness. Aon Hewitt is the global leader in human resource solutions, with over 30,000 professionals in 90 countries serving more than 20,000 clients worldwide. For more information on Aon Hewitt, please visit www.aonhewitt.com.

General

• Mail, faxing, and copying


• Meeting scheduling; one time and recurring meeting setup and logistic coordination


• Word document creation, proofing and production using Hewitt One Look


• PowerPoint presentations with a high degree of creativity and knowledge of One Look


• Excel spreadsheets (may use formulas, pivot tables and charting/graphing)


• Manage deliverables; organize and coordinate work flow, manage multiple tasks, deadlines, and projects


• Format, compile, and prepare reports and summarize information from several sources


• Compose correspondence from rough notes or independent knowledge of circumstances


• Travel arrangements; including some multi-destination or international


• Prepare expense reports


• Provide back-up support to other assistants


• Act as a resource for internal requests and technical functions


• Database administration; maintain/update/organize categories and manage access


• May have external contact with clients or vendors
  

Advanced

• Manage special projects independently and with knowledge of the budget


• May assist AOM with special projects


• Assist in the development of administrative procedures


• Provide coaching and training as necessary


• Establish procedures and help direct the work of others with guidance


• Contribute agenda topics/openly participate at unit meetings or other forums


• Manage purchase order requisition process at the vendor and budget level


• Financial support for budgeting, forecasting, and ongoing reporting


• Leadership Support


• Full calendar and email management


• Independently take action on requests on behalf of leader(s)


• Summarize performance feedback for annual review cycle


• Attend senior level meetings to coordinate agenda, materials, and take notes


• Meeting and event coordination for larger meetings or meetings with leader audience


• Assist with general operations-staffing meetings, data or report requests

Technical Skills

• Typing 55+ WPM Lotus Notes (Email, Calendar and Databases)


• MS Word, Excel, PowerPoint (Intermediate to Advanced)


• Excellent verbal and writing skills


• Expert resource for One Look and software questions


• Learning agility


• Interpersonal Skills


• Shares knowledge


• Strong verbal and written communication


• Role model/coach;


• positive influence


• Takes initiative


• Anticipates needs


• Acts proactively


• Motivates team members


• Contributes toward achieving business goals


• Organizational perspective


• Comfortable with ambiguity


• Adaptable/flexible


• Confidentiality Self aware,


• shows confidence in abilities


• Project Skills


• Ability to lead projects


• Applies process improvement to projects


• Coaching and feedback


• Problem-solving/decision making


• Applies prior experiences to current role


• Breadth/depth knowledge of business area

All positions require an applicant who has accepted an offer to undergo a background check. The checks run are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Aon Hewitt, you understand that you will be required to undergo a background check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Aon Hewitts employment policies. You will be notified during the hiring process which checks are required by the position.

Aon Hewitt is an Equal Opportunity Employer Committed to Diversity, M/F/D/V

Country: USA, State: Minnesota, City: Minneapolis, Company: Aon Service Corporation..